Policies – Musically Minded

Musically Minded Academy offers many different programs, and there is a different policy for each one. Choose the program that you are enrolled in to see the policy. Also, please note that these policies are printed on your enrollment receipts:

Enrollment Policies

Drop-In Waiver

Students schedule one initial drop-in lesson to see if it’s a good fit. Afterwards, drop-in lessons are scheduled for one month at a time. All scheduling must be completed prior to the first of the month that the lessons will take place in. Payment for all lessons is due in advance by the first of the month. No refunds or make-ups will be given for lessons canceled with less than 24 hours notice. Only 2 rescheduled lessons are permitted each semester.

Liability Release: By participating in our program, students and parents hereby release MMA, its instructors and students, from any liability arising from accidents, injuries or loss or damage of personal property while attending or training at this school, including but not limited to accident, negligence or physical injuries.

Trial Student Waiver

Trial Lessons are the first step towards enrolling in Musically Minded Academy. During the initial trial lesson a student will meet with their chosen instructor, tour the facility, discuss what they hope to achieve through music lessons, ask any questions they may have about the program and receive instruction for 30 minutes.

Students interested in the basic program may take two sets of 4 trial lessons before enrolling. Following the initial trial lesson, students may schedule the next three. After that, they may schedule an additional four trial lessons if they need more time to decide. Then, after this 4-8 week trial period, students enroll for a full year.

Payment for trial lessons is due in advance by the first of the month. No refunds or make-ups will be given for lessons canceled with less than 24 hours notice. Only 2 rescheduled lessons are permitted each semester.

Ensembles & Group Class Waiver

There are no make-ups or credits for missed ensemble classes. The ensemble tuition must be paid in full whether the students chooses to attend all classes or not.

Basic Program Policy

Musically Minded Academy (MMA) is open year round, seven days a week and in accordance with the published MMA Calendar which includes weekly private lessons, labs, events, holidays and events.

All students will receive one regular weekly time slot per instrument that they are studying for the entire year.

Academic Year:
During the Academic Year, each student is allowed one excused absence per semester. An excused absence is a lesson cancellation that has been reported directly to the instructor at least 24 hours before the scheduled lesson time. Lessons canceled with less than 24 hours are not excused absences and no make-ups or credits will be offered for these absences. Excused absences are not cumulative or transferable between sessions. Students may arrange make-up lessons beyond the one excused absence per semester by trading time slots with other students who take lessons with the same instructor. The instructor will provide the contact and lesson time information for this potential time-slot trading. Lessons may be traded between family members at any time.

Summer Session:
Each student will have 10 lesson opportunities during the summer session.

The summer schedule is flexible on a week-by-week basis in terms of lesson times and days and scheduling must be confirmed prior to Summer Session. Each student will have scheduling priority over the time slot held during the academic year. Summer lessons may be made up in advance of the summer session during the academic year if many summer absences are foreseen. If time slots cannot be filled with the students current instructor, Students may also opt to take lessons from other MMA instructors during the summer session.

In lieu of make-ups, each student may credit up to three summer lessons to the tuition for the 2012-13 year. Alternatively, these credits may be applied to pay for any ensemble, group lesson, private lessons with other MMA teachers, and events directly related to Musically Minded Academy. Family members who are not enrolled in MMA may make-up lessons for students who will miss them (e.g. a parent may take a few summer lessons if their child is unavailable for a few weeks).

Other General Policies

On-Going Scheduling Conflicts: If students choose to prioritize an ongoing scheduling conflict over music lessons such as a sport or school play, we can only hold their slot available if they continue to pay their tuition in full.

Make-up/Credit Policy: Make-ups are given for excused absences and teacher absences only. Make-ups will be offered over the course of the year, if possible, or credited at the end of the Summer Session. If a student cancels or misses a make-up, the lesson will not be rescheduled or credited. No make-ups are given for student absences for semi-private lessons or ensembles.

Absence: As a courtesy, always contact the instructor if a lesson will be missed.

Teacher Cancellation: If an instructor cancels or reschedules a lesson, a substitute instructor may be offered. If there are no suitable times to reschedule the lesson for either student or instructor, a financial credit may be requested toward the tuition for the following year or for books, materials or events.

Tardiness: Students that arrive late for their time slot will lose time and lessons will be forfeit for students who arrive more than 20 minutes late without contacting the instructor. Instructors will offer make-up time if they are tardy.

Withdrawal: In the case of withdrawal or termination before the end of the term, which is the end of the summer session, four weeks’ written notice is required. Starting one week from the date of the notice, the next four lessons must be paid for whether taken or not. If a student withdraws before the start of the summer session, the final invoice will include any advanced summer make-ups that the student has taken during the academic year.

Enrollment: New students may enroll at any time during the year on a space available basis. Tuition will be prorated.

Tuition: Tuition must be paid in full whether students make it to their time-slot or not. Tuition includes a regular weekly time slot, all MMA events as listed in the published calendar, plus other communication with staff for the entire year: August 23, 2011 – August 21, 2012. Tuition does not include books and materials.

Book and Materials: Upon receipt, books and materials must be paid for by the following lesson.

Rates: Please see our published 2011-2012 rates online. Tuition will be prorated for students who join the MMA mid year. Rates are listed on our website at Rates.

Payments: As listed on our website (from the main menu bar, click Enroll Today, then click Rates), three payment plans are available: annual, biannual, and monthly. Annual payments and payments for books and materials must be made by personal check or money order and made out to Musically Minded, Inc.

A late fee of $15 per incident will be collected for all tardy payments. A $50 charge will be assessed for returned checks.